Moving from the traditional administration model to the online platform is a great experience for the school. It’s exciting, but many schools are literally emptying by the time the school management software is operational. The transition from the existing maintenance methodology to a higher altitude must be done with great care. The school has to talk about this change to the educator, the student and the parents. This avoids the resistance to change and frustrations of using the school management software.
After tactically addressing the announcements and comments, the school should hold a meeting on the requirements, indicating which details should be available in the school’s management software. At this point, it is wise to include representatives from all user communities such as students, parents, and educators. Analyze the results of the meeting and prepare a wish list or the essentials.
The main objective is to highlight the history and achievements of the school in order to attract future students. The school’s management software must be user-friendly and easily navigable. Many state-of-the-art schools opt for complex software with many applications, which ultimately confuses users. The school must clearly identify its scope.
One of the main reasons a school has an online platform is to foster effective interaction between parents and educators. The school management system must and must meet this demand in a vital way. It should consist of a login ID that allows parents to get and send frequent notifications to the school about their child’s progress. Online availability tracking by the educator will help monitor the student’s performance. Continuing absenteeism can be analyzed by the educator and appropriate help can be provided to the student. In addition, parents also receive a quick report on the presence of their child.
Another unique feature is the online availability of the program and exam results. The software must support a “results analysis” tool capable of comparing each year the overall performance of schools. This comparison helps the school management to develop actions for better performance.
These features will eliminate the traditional record maintenance process. The student’s history regarding the name, class, registration number and contact information will be stored centrally by the database. The school management must employ a web administrator to deal with all issues critically, standardizing a backup procedure, and so on. so that the data is not lost.
A press room will reinforce the image of the school. The press room should be dynamic with the latest news about the school’s social, cultural and sports activities. A testimonial column also increases the chances of marketing the online image of the school. Elders are optional, but if properly used, the chances of making good donations to school are inevitable! The presentation of the educational background and skills of the staff can impress the visitors.
In conclusion, schools can consult the above guidelines before purchasing school management software. Any application used must be hassle-free and must serve the intended purpose. Once this goal is clear, the rest is a cake walk.